Privacy Statement for Ruchill Community Council Website

Last updated: 11th February, 2025

At Ruchill Community Council, we are committed to protecting and respecting your privacy. This Privacy Statement explains how we collect, use, store, and protect your personal information when you visit our website at http://www.ruchillcommunitycouncil.com (the “Site”). By using the Site, you consent to the practices described in this Privacy Statement.

1. Information We Collect

We may collect and process the following types of personal data:

• Personal Information: When you register for an account, contact us, or engage in certain activities on the Site (e.g., participating in community forums or events), we may collect personal information such as your name, email address, postal address, and phone number.

• Usage Data: We may collect information on how you interact with the Site, including IP addresses, browser types, device information, pages visited, and time spent on the Site. This helps us analyse trends and improve the Site’s functionality.

• Cookies: We use cookies to enhance your experience on the Site. Cookies are small text files stored on your device that help us remember your preferences and recognize your device when you return to the Site. You can manage your cookie preferences through your browser settings.

2. How We Use Your Information

We use the personal data we collect for the following purposes:

• To provide, operate, and improve the Site and its services.

• To communicate with you, including responding to inquiries, sending updates or newsletters, and providing event information related to the community.

• To personalize your experience on the Site and tailor content to your interests.

• To process any requests or transactions you make through the Site (e.g., event registrations, contact forms).

• To analyse Site usage and trends to improve the performance and functionality of the Site.

3. How We Share Your Information

We respect your privacy and will not sell, rent, or share your personal information with third parties except in the following situations:

• Service Providers: We may share your information with trusted third-party service providers who assist us in operating the Site, conducting business, or providing services to you (e.g., hosting services, email platforms).

• Legal Requirements: We may disclose your information if required to do so by law or in response to valid legal requests (e.g., a court order or government investigation).

• With Your Consent: We may share your information with third parties when we have received your explicit consent to do so.

4. Security of Your Information

We implement reasonable technical and organizational measures to protect your personal data from unauthorised access, loss, misuse, or disclosure. However, please be aware that no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

5. Your Rights

You have the right to:

• Access: Request access to the personal information we hold about you.

• Rectification: Request corrections or updates to inaccurate or incomplete    information.

• Deletion: Request the deletion of your personal data, subject to applicable legal requirements.

• Objection to Processing: Object to the processing of your data in certain circumstances, including for direct marketing purposes.

• Data Portability: Request a copy of your personal data in a structured, commonly used, and machine-readable format. To exercise any of these rights, please contact us at secretaryruchillcc@gmail.com. We will respond to your request in accordance with applicable data protection laws.

6. Third-Party Links

The Site may contain links to third-party websites, applications, or services that are not operated or controlled by us. This Privacy Statement does not apply to third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

7. Children’s Privacy

The Site is not intended for individuals under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child under the age of 16, we will take steps to delete such information as soon as possible. If you believe we have inadvertently collected personal data from a child, please contact us.

8. Changes to This Privacy Statement

We may update this Privacy Statement from time to time. Any changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this statement periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions or concerns about this Privacy Statement or our data practices, please contact us at:

Ruchill Community Council

Temporary address: MacKintosh Halls, 15-17 Shakespear Street, Glasgow G20 8TH

Email: secretaryruchillCC@gmail.com

Phone: 0141 4749954